How To Organise Your List
Mind Organisation Exercise From A Recognised Leadership Course
Taught to me by Josh
Okay guys, I’ve been so excited to share this with you because it’s honestly changed my mindset and has helped me so much in a short space of time.
I literally did this yesterday, so it’s fresh in my mind and I’m still playing around with it. Grab the sticky notes and get ready because I’m about to show you how to organise your list!
An important thing to note is something Josh told me yesterday, he can tell me many ways to help me organise myself, but it doesn’t mean they will help me learn. I am such a visual leaner so this is a great tool for me and I hope you guys can benefit from it too!
First step is to start to write your tasks/thoughts/jobs/ideas anything that you want to sort out on the notes, and get them up. Don’t think about it too much or give it any order at all, just get them out of your head and onto the wall.
That was my first issue, trying to the put them up in order because that’s naturally how I wanted it to be, but I ignored the pain and carried on.
You want to change your thought into a physical thing, to help you get away from that cycle in your brain of thinking you’ve got to do this and you’ve got to do that, then this task next and then this other task.
It’s like you are riding a bike downhill, it’s out of control but you don’t stop and think about the problem, you’re still peddling and not slowing down.
You have to keep it quite fluid in terms of what you want to get out of this process, if you plan too much ahead that defeats the purpose. We are learning how to organise your to list, but visuals are very important for getting the thought out initially, you can arrange it later, clear your mind now.
I started with my social media tasks, the scheduling of content to start. Write down the task and the time it takes, nothing else just yet, no days or anything like that.
Because I wasn’t sure how this was going to be organised eventually, I timed the tasks in terms of how long this would take me in the course of a week.
It doesn’t have to be a time either, it can be an importance ranking measurement for example, such as using the traffic light system. I know I have limited free time during the week so this was my focus, yours may be that you need to clarify in your mind what is the most important task.
To start off with it was really hard, naturally I want to write it all out in an order to actually get it out of my head so that I don’t miss anything, it had to be organised already if that makes sense. But once I was on a roll, more and more tasks just came to the front of mind and onto the paper!
I also included personal tasks such as the gym and me time, It got a little sad and ridiclous when I actually looked at the personal time in my week compared to everything for the blog/freelancing business.
That no exageration by the way I promise, I work 9-5:30 mid week and I lie in as much as possible in the morning, so I do a lot of quick morning tasks on my 40 minute commute. By the time I’ve got home I try and fit in the gym which is the one thing I won’t sacrifice at the moment, never go on holiday.
Then it’s trying to find some time for us to watch Netflix and eat dinner, but the laptop or phone is always on and in use for extra jobs that I try to squeeze into my precious evening hours.
‘See friends’ is literally if I have plans, I see my work friends everyday and me and my best friend try and catch up once a week considering we now live on the same met line. But if there’s no plans, I just cram in more of the work instead of any me time…one hour is lucky.
Because I am still figuring this business out it’s very hard to organise something you are new too. You are unsure of every single task because you are still learning them, as you can see Pinterest marketing is the newest one.
The last few months have been me just doing everything as soon as I read it so it’s done and I don’t miss out on anything. It’s exactly why I’m doing this, because I barely have time to do anything else during my average week and it starts to get tough.
So I’m halfway through the task and shock, feeling a little stressed that I might be missing things. So far, I haven’t learnt how to organise my list, just how to stress myself out a little more. I go to grab the notebook and in all honesty, start to doubt the process.
As every week is different, it’s hard when your muddled to keep it generic and you start to think of things like “if the post and social media theme for the week beginning the 13th of January 2020 isn’t on there IT WILL ALL FALL APART AND IT WILL ALL BE FOR NOTHING.”
When I get pull it back ponder the wall, I start to break it down to see what I might have missed from the list. This can also help you think of tasks you might not have done before, so you can then add these on.
By this point you are ready to start the first breaking down of tasks, suddenly as if by some miracle, it just clicks and the whole process makes sense.
Once you start to organise it into groups and get into the swing of things with that, you will be on a roll and moving sticky notes back and fourth.
I decided to firstly organise it by type of task which was graphic design, website upkeep, research, analytics, social media scheduling, content writing, engagment/connecting and life.
It really did all become clear so fast and you wonder how something so bloody simple like sticky notes on a wall can also shock you into actually realising how disorganised you were before.
You should then keep breaking this down until it is in categories you are happy with. I decided to change this into days of the week, I had an idea of what days of the week certain tasks needed doing so that gave me a starting point to move around again.
Just want to add that at this point, ignore the time on my notes now as they are incorrect, no one is going to spend 2 hours on Twitter on a Thursday constantly tweeting about their latest blog post in one sitting…I hope.
Because of limited time mid week evenings I gave myself a little bit less on those days thinking that was all the time I had for it.
It was then interesting to see how much I actually was going to leave until my Friday nights & Saturdays off. Meaning I would have no life as all the big, time consuming jobs wouldn’t be spread out and I would just have to get them done that day.
My nature is to just get things out the way in one go, I am unfortunatley a rusher and in other areas of my life I have had to manage this too.
You need to make sure you are organsing tasks in a way that will benefit you and manage your work fairly to yourself, you might not think you need chill sometimes, but you do.
I knew I couldn’t do 4 hours of tasks every mid week night and still have all the big time consuming jobs every Friday & Saturday, that’s like working 2 full time jobs with no life and next to no sleep, that my friends is called burn out.
I decided to start to move things around a bit more and spread out the jobs over the course of the weekdays, cutting some tasks and moving some from Saturday to midweek.
In terms of social media, it helped putting different themed content on certain days e.g #MotivationalMonday on a Monday (obviously) to make Saturdays scheduling easier.
I played about a bit until I had a more organised weekly ‘skeleton’ schedule visually in front of me and decided it was time to get this all down in a list to make it extra clear.
If you are like me this step is super helpful, because now I have this basic list of tasks that need to be done every week for the blog/business to run, regardless of personal plans.
I made morning and evening sections, leaving space to add anything I might not have thought about. I noticed how much free space I had mid week to play about with even more in the organised list, so made sure it was fair for each day.
Unfortunately Saturdays are always going to be the biggest days for me to get jobs done, but I can 100% do more midweek than what I had been doing.
I also do want to be able to have more of a life, some people just need a little more structure and I guess I’m one of them. Obviously there are things here you need to do everyday, such as social media engagment and new blog promo on threads, so there’s a list for that too!
Sundays unless otherwise stated should be free days, these are mine and my boyfriends days to do something a bit fun (Ikea counts.) I also want to fit in more me time so I can feel like an actual human woman sometimes and not just a zombie.
I honestly really have benefitted from this task, I feel more at ease and less guilty not sitting staring at my screen all day (I work in SEO, so I literally spend my LIFE looking at a screen at the moment.)
Key things to remember!
Yes, every week will be different, I think this is why I doubted this task could help me and started to stress. Maybe Tuesday next week something could happen to change that idea or I have to be somewhere next Saturday so that fucks up all my big jobs for the week blaaaa blaaaa, STOP.
Think of this as what I called it before, a skeleton list of important tasks that are required each week for your blog/business/whatever to function.
We are learning how to organise your list so you can flesh it out as you go, so each week you will need to write a new list – a small price to pay for a clearer head! You may also work month to month (you guys give me life) and you write this every month instead.
The basics for it to function need to be in this list, because then you panic if they are not. As an example, say you NEED to publish a Facebook post every day of the week to promote your latest blog post, you don’t know what it’s going to say word for word yet but you know it NEEDS to be posted or you can’t market your work.
If anything, you now have a weekly organised list where you can add a task because you know you have the free time to do it on a certain day.
Some things that are relevant this week, might not be next week and everyone’s idea of what is most important will differ. When you flesh out our list, you can then add a theme or content and then this can be transferred to whatever you use as resources for your business.
I use Google Sheets for my content ideas and then Hootsuite to schedule some of these, so there’s a few more steps involved after this.
Now obviously, you can’t do this every week to plan your time…unless you want too lol. So keep the list so you can copy it across to the next week and pick a day to rewrite it, I find Saturdays a good reset day.
Remember, you can’t control everything but you CAN organise your list of jobs so that the important things that ARE in your control are ticked off, for everything else my dudes, you just gotta take each day.